Privacy Policy
At High School Football Awards (accessible at highschoolfootballawards.com), we are committed to upholding your privacy and safeguarding your personal data. This Privacy Policy outlines how we collect, use, disclose, and protect your information in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
1. Commitment to Privacy and Data Protection
Your privacy is a priority. We handle personal information with the utmost care and transparency. We implement strict data protection controls and security measures to ensure your personal data is processed lawfully, fairly, and securely.
2. Scope of this Policy and Data Controller Role
This Privacy Policy applies to all users of highschoolfootballawards.com and covers all data processing activities conducted through the website. High School Football Awards is the controller of personal data collected through this website and is responsible for determining the purposes and means of its processing.
If you have any questions about this policy or the handling of your personal data, please contact us at [email protected].
3. Categories of Data We Process
We collect the following categories of personal data:
a) Usage Data
Includes information about how you use our website, such as your IP address, browser type, pages visited, session duration, and interaction logs. This helps us understand traffic patterns and user engagement.
b) Account Data
Includes information you provide when creating an account or registering for an event or service, such as your full name, physical address, email address, and telephone number.
c) Profile Data
Includes your preferences, purchase history, browsing behavior, and any personalized content or service settings you configure.
d) Communication Data
Includes messages you send us through contact forms, email correspondence, support requests, and your communication history with our support team.
e) Technical Data
Includes device identifiers, operating systems, mobile network data, screen resolutions, and system configuration settings.
f) Transaction Data
Includes records of products or services purchased, billing details, shipping addresses, and payment verification information (processed securely through third-party payment processors).
g) Preference Data
Includes your marketing preferences, consent records, subscription settings, and product or service interests expressed through the website.
4. Legal Bases for Processing Your Data
We process personal data only when legally permitted under applicable data protection laws. The legal bases we rely upon include:
– Your Consent: When you provide affirmative consent for processing.
– Contractual Necessity: When processing is required to fulfill a contract or provide requested services.
– Legitimate Interests: When processing is necessary for our legitimate business interests, such as improving services and protecting against fraud, provided these interests are not overridden by your rights.
– Legal Obligations: When required to comply with legal or regulatory requirements.
5. Your Rights (GDPR and CCPA)
You have the following rights regarding your personal data:
– Right of Access: To request access to your personal data.
– Right to Rectification: To correct incomplete or inaccurate information.
– Right to Erasure: To request deletion of your data when there is no lawful reason to retain it.
– Right to Restriction: To request a restriction on the processing of your data.
– Right to Portability: To receive your data in a structured format and transmit it to another controller.
– Right to Object: To object to data processing in certain circumstances.
– Right to Opt Out (CCPA): To direct us not to sell or share your personal information.
To exercise any of the above rights, please contact us at [email protected]. We reserve the right to verify your identity before fulfilling any rights request.
6. Security Measures
We implement robust organizational and technical measures to secure your data against unauthorized access, disclosure, alteration, or destruction. These include:
– Encryption of data in transit and at rest;
– Access control restrictions based on roles and responsibilities;
– Routine employee data protection training;
– Regular data backup procedures and disaster recovery architecture.
7. International Data Transfers
Where your personal data is transferred outside the European Economic Area (EEA) or other regions with data protection legislation, we ensure compliance using recognized safeguards such as Standard Contractual Clauses approved by the European Commission and other legally required mechanisms.
8. Data Retention
We retain personal data for only as long as necessary for the purposes for which it was collected, or to fulfill legal, regulatory, or administrative obligations. Our retention periods include:
– Account and Transaction Data: Retained for up to seven years for accounting and tax compliance.
– Communication Data: Retained for two years following the last contact in order to manage ongoing support and legal obligations.
– Usage and Technical Data: Retained for 6 to 12 months for analytics and system integrity.
– Preference and Consent Data: Retained until consent is withdrawn or no longer valid.
9. Cookies and Similar Technologies
Our website uses cookies and similar tracking technologies for various purposes, including:
– Essential Cookies: Necessary for website functionality and secure login.
– Functional Cookies: Enable enhanced functions such as remembering user preferences.
– Analytics Cookies: Help us understand user interaction and improve performance.
– Performance Cookies: Optimize load times and platform responsiveness.
10. Cookie Management and Compliance
Upon first visit to highschoolfootballawards.com, you will be presented with a cookie consent banner allowing you to customize your cookie preferences. You may withdraw or modify your consent at any time through the Cookie Settings located in the footer of our site, or by adjusting your browser settings. We ensure full compliance with GDPR and CCPA requirements by maintaining detailed records of consent and providing users with opt-out and do-not-sell options.
11. Special Protections for Children Under 13
Our services are not directed to children under the age of 13. We do not knowingly collect or process any personal data for users under this age. If we become aware that personal information from a child under 13 has been collected, we will take immediate steps to delete such information. Parents or guardians who believe their child has provided personal data may contact us at [email protected].
12. Policy Updates and Notifications
This Privacy Policy may be updated or revised from time to time to stay current with legal and operational developments. Material changes will be communicated via notices on highschoolfootballawards.com or through direct communication when appropriate. We encourage periodic review of this Privacy Policy to remain informed of how we protect your data.
13. Contact
If you have any questions regarding this Privacy Policy or wish to exercise your privacy rights, please contact our data protection team at:
Email: [email protected]
Website: https://highschoolfootballawards.com
We are fully committed to operating in compliance with all applicable data protection laws and providing full transparency with respect to how your personal data is used. Your privacy matters, and we are here to support your rights.